Working with a contingent workforce is beneficial, but it is tough to handle them. In healthcare, the market size of this workforce is predicted to hit $465 trillion by 2027. So, as the market grows, healthcare facilities look for advanced technology to take full advantage of the temporary workforce.
This is where the VMS vendor management system comes into the picture. But what are the essential features to look for in a VMS in healthcare? Let’s understand it here.
Better Scheduling Tools
One of the primary features that a VMS healthcare must have is better scheduling tools. It helps healthcare organizations in planning workers’ shifts. Besides this, the advanced VMS can easily cover both last-minute and long-term scheduling needs.
Whenever you choose a system, ensure that the system offers real-time updates on staffing levels. This will ensure that your organization has adequate staff at a specific time. It must give you the update properly so that you can quickly fill in unexpected absences or cancellations.
Scalability
You do not want to invest in a VMS healthcare that does not grow with your business, right? Therefore, when you purchase the VMS, check if it can adopt new changes. It is important to consider because the contingent workforce will expand as your healthcare facilities grow.
So, always select a system that does not need any additional technology in the future to cope with changes. Look for a system that allows you to add new projects or facilities in a decentralized or centralized way.
Timekeeping
Timekeeping is another important VMS healthcare feature for accurate billing and payroll. Your selected system must support electronic time capture to lower the chances of errors. It must let you cover the high expenses that your healthcare organizations may incur.
Additionally, the system must offer easy and quick integration with your existing payroll systems. This way, you can streamline the compensation process process for your contingent staff to ensure timely payments.
Security Accreditations
Security must be a top priority when choosing a healthcare VMS. A safe and secure system can store sensitive information under one platform. Your chosen system must have security features such as ISO certifications, GDPR/Privacy shield, penetration testing, and SOC compliance.
Apart from the high security, the selected system also must have auditing and data retention. These are the two most common yet necessary aspects of healthcare. Ensure you get the data you need for compliance and audits from the VMS.
Healthcare Reporting and Analytics
A reliable VMS must allow you to offer basic reporting. The selected VMS vendor management system allows users to make and save online reports. The best system comes up with an open API to collect raw data out of the system and make reports.
The API can help you achieve several things automatically. It will save you time and effort. Such instances are:
- Transferring information about workers into the employees’ record
- Scheduling the integration for transferring contingent workforce to your existing platform
- Integrating badge after completing onboarding tasks
Compliance Management
Almost every healthcare organization has a lot of credentialing requirements. So, whenever you select a healthcare VMS, look if the system can accommodate a high level of onboarding needs. Also, it must integrate swiftly with the healthcare back check providers.
Before hiring, it must ensure that every contingent staff complies with industry standards. This feature is essential and must streamline the certificate managing and tracking process. The system must be able to run background checks and the immunization process.
Configurability
Healthcare is an ever-evolving and complicated industry that needs configuration. So, when choosing the healthcare VMS, you must evaluate how challenging it is to make changes on the fly. You may have to add new fields urgently to a page to capture specific information.
So, it would help if you had a VMS that can be modified quickly to prevent several setbacks. They include auto updates on the cost changes, capturing new fields, drafting custom messages, preparing new billing rules, etc.
Conclusion
As healthcare staffing moves fast, getting highly qualified medical staff is difficult. Therefore, medical facilities are adopting VMS healthcare to fill their open positions safely and easily. It ensures an effective and smooth hiring process.
As Vemsta understands this challenge, they develop the best VMS solution to help healthcare organizations. With its high efficiency, it will give you the desired results.
