Are you eager to learn how to print attachments from an Outlook email to a PDF? Then, to obtain a trustworthy answer for the same, halt here and read this article. For backup, archival, or legal reasons, you will frequently need to print Outlook emails and their attachments in PDF format.
You may easily print Outlook emails with attachments to PDF files by using this method. You don’t need to go somewhere else because of this. We’ll go over a popular and dependable way to print Outlook emails into PDF files with attachments in this article.
Now let’s address a user inquiry!
John here. I have a lot of Outlook emails that I need to print in PDF format. I want to print Outlook emails with attachments to PDF quickly, however the manual way I tried seems to use a lot of Outlook emails. Someone, please help me with this.
Reasons for Printing Attachments from Outlook Emails to PDF
Users must print their Outlook emails in PDF format, along with any attachments, for several reasons. Let’s look at some of the primary reasons listed below:
Users could often be able to print files in a more user-friendly format. Emails can be printed as PDF files for this reason. Since PDF files can be kept with Word, Excel, and other document types in a regular documents folder. As a result, whichever kind of tool you use, you may share and view them with other users. Passwords and permissions are additional security measures for PDF files.
First of all, because they are document format files, these files are extremely flexible and multipurpose. Its primary goal is thus to demonstrate how widely compatible Adobe PDF files are with practically every platform, including email clients, Android phones, OS, and applications.
PDF files are excellent for use in publications. For example, databases, dated results, forms, online circulations, etc., are published by most organizations, groups, institutions, etc. utilizing PDF files.
Two Methods for Converting Several Outlook Emails with Attachments to PDF
There are two ways to print Outlook emails and attachments in PDF format without encountering any errors:-
Methods: Manual, Automated
Let’s examine these two approaches in brief:
Printing Outlook Email Attachments to PDF by Hand
You must print all of your emails without attachments if you wish to print Outlook emails in PDF format manually. For the manual method, adhere to the following steps:
- To begin with, launch Outlook and choose an email to print into a PDF.
- Go to the File tab now, and choose Print.
- Verify that the “Microsoft Print to PDF” option is selected.
- To proceed, click Print.
- Finally, choose your destination, enter the file name, and press the Save button.
Restrictions Associated with the Manual Approach
Users encounter numerous difficulties finishing the process after employing the manual way. One email at a time can be processed by this solution. But is it the best way to print several Outlook emails as PDF files? this might not be the best course of action.
There will be no batch procedure. Furthermore, users are unable to print Outlook emails with attachments as PDFs using this method. They are looking for the most dependable and trustworthy option because of this.
After doing things manually, consumers now have to deal with a number of problems. We will thus go over an automated approach that makes it simple for users to do their jobs in the part that follows.
How to Automatically Convert Several Outlook Emails with Attachments to PDF?
You can print several Outlook emails into the PDF file format with the aid of DataVare PST to PDF Converter software. A copy of the chosen email can also be printed using the software. The feature enables users to print Outlook emails with attachments straight from the program.
Consequently, it has the ability to set up advanced print parameters such as page margins, paper orientation, page size, header and footer text, and a host of other options. Thus, users can quickly print the chosen Outlook emails together with attachments by using multiple Outlook emails. Additionally supported by this program are Microsoft Outlook versions for Windows Server 2016, 2012 R2, 2008, and Windows OS 11 (64 bit), 10, 8, 7, and 7 (32 bit or 64 bit).
Operational Procedures for the Software
The procedures to process an automated solution to hassle-free Outlook email to PDF printing with attachments are as follows.
Proceed, step-by-step, through the straightforward operation of the tool as described in the section below:-
Install the program on your Windows computer after downloading it.
Add a PST file now to export it as a PDF.
View the items in your Outlook PST file, such as contacts and emails.
Lastly, Export Configurations: Option to Export and Print
Thus, in this manner, we successfully finished the conversion procedure without erasing a single bit of your data.
Last Remarks:
We have covered every step of the process in this post for printing Outlook emails to PDF files with attachments. Here are two easy ways to complete this task. The users find the manual method to be a difficult task. When converting Outlook emails into PDF format manually, they run into a lot of problems.
However, professionals suggested using an automated solution that may resolve these problems with a few mouse clicks. Users can effortlessly and simply finish their converting process using this way, and they won’t encounter any issues. Therefore, you must decide which approach best suits your needs. You can select based on what you need.
